Wedding and Reception Planning and Coordination Services in Madison/Huntsville, AL
Wedding and Reception Planning and Coordination
Also available: Event Setup, Serving, Teardown Services
Call 256-698-4048 or email Erica@helpinghandparties.com
New Bride Launch Package
For the newly engaged couple who needs help just getting started planning their wedding. You just found yourself engaged and don’t know quite where to start. This package includes a 2-hour consultation to launch you on your way to planning your dream wedding with great vendor suggestions, theme exploration, ceremony ideas, reception options, ideas to personalize your wedding and a checklist to get you started and so much more.
Bridal Consultation Package
A 2-hour consultation on your wedding and reception. You have most things planned but now you need advice and help pulling it all together. This is a client directed consultation where we can help with whatever you need help with – your timeline for the day, venue layout to make sure everything flows, rental questions, etiquette advice, checklists needed, or help with some unique ideas for your ceremony and reception.
Rehearsal and Ceremony Only Director (Can only be booked within 3 months of wedding date)
Directing the rehearsal and sending bridal party down the aisle on the day of – can only be booked within 60 days of the wedding. Includes a phone consultation to go over lineup, run rehearsal the day before, and lineup and send bridal party down the aisle on the day of the wedding.
Month of Wedding Coordinator
Let us help make your day a day to remember! This package includes four planning consultations, creating a timeline, helping with venue layout, contacting all wedding vendors to confirm, coordinating and directing the wedding rehearsal. On the day of the wedding, we will meet and direct all vendors, coordinate and assist with setup and decorating, assist guests and wedding party as needed, direct processionals, cue wedding party to essential components of reception, take care of all the little details and problems that arise so the Bride, Groom, and family can just enjoy their day. There is an additional fee for larger weddings and for split locations (wedding and reception in different locations) to hire an assistant to guarantee the best service. Initial consultation is free! Call for an appointment to discuss your vision for your day. Decorating and setup outside of wedding day are also available with hourly rates.
Partial Wedding Coordinator
Our most popular option! You want to plan your own wedding but could really use an experienced professional to help with staying on track, making all the decisions, and then help on the day of the wedding. In this package, after our initial consultation, we set another meeting where we go over vendor selection, decorating ideas and themes, and to-do lists to get you started down the path to your dream wedding. We will send out to-do lists along the way to make sure you are staying on track while taking email and phone calls whenever you have a question or concern. A month before the wedding, we meet weekly to go over every detail. We visit the venue to discuss decorations and to create a perfect layout and flow to your wedding. Timelines will be created for you and all your vendors. We will direct your rehearsal and then be there from the time your venue opens to direct the decorating, vendors, and setup. From there we coordinate and direct the flow of your entire wedding and reception from entrance to send off so you and your family can just relax and enjoy this very special day. Decorating and setup outside of wedding day are also available with hourly rates.
Full Wedding Coordinator
This package includes everything from the partial plan with a lot more hands on assistance. We are with you from the beginning helping with design, budgeting if needed, and attending all your initial meetings with vendors. Along with the unlimited emails and phone calls, we schedule month or bimonthly meetings to go over everything. With this plan you can be as involved or uninvolved as you would like to be.
Wedding and Reception – Extras
Rental Coordination: $300
This includes helping with rental decisions, procuring and ordering rentals needed, setting up delivery and pickups, and checking in rentals on the day of the event to assure you have everything you need – included in full planning.
Rehearsal Dinner Day of Coordinating: $350
This includes creating a timeline for the evening, greeting and directing guests, and overseeing the evening festivities. This also includes help with last-minute setup.
Rehearsal Dinner Planning: $1000 (with wedding package)
This includes helping to find a venue if needed, creating a theme, helping with meal selection, overseeing decorating, overseeing any vendors needed, creating a timeline for the evening, greeting and directing guests, overseeing the evening festivities and helping with packing up/clean up afterward.
Decorating outside of event day: $38 hr.
Micro wedding Coordination: 25 or less guests available Monday – Thursday. Request pricing
Popular dates go fast, so book your event today! Erica@helpinghandparties.com
Huntsville/Madison Alabama
Parties and Special Events
Throwing a party or corporate event? Fill out our contact us form and click on parties for more information.
Throwing a party or event and could use an extra hand? Contact us for help with setup, serving, busing, tear down of parties and events.
Hosting a wedding and could use some extra help? We can help with setup of your décor, set tables, directing guests or manning guest book or seating charts, manning a buffet, serving, busing tables, tear down and packing up of all your wedding items.
Contact us for hourly helper/server rates.
Prices range from $30 to $40 an hour depending on the type of staff needed. $30 to meet ahead of time to coordinate event details if needed. There is a three-hour minimum event day charge. Helping with decorating/setup services available with fees determined after phone consultation. Holiday prices may be a little higher. Relax and let us do the work! You can finally just be the host and enjoy your guests. Event consultation packages available.
Wedding dress preservation available with pickup and delivery
Helping Hand Parties & Wedding Wedding Dress Preservation
Call 256-698-4048 for more info! We offer wedding dress preservation where your gown and up to three small items will be professionally and organically cleaned, insured, placed in a deluxe box and shipped back to you. The dress comes with a 100-year guarantee. If you are local, I can pick up your gown and if you are not, I will ship a prepaid box to you for your gown. Special pricing available with coordinating packages
Call 256-698-4048 or Email Erica@helpinghandparties.com today!
Hosting and Serving at Events
Manning corporate booths
Planning Events
Coordinating Weddings
Erica Thimsen is the dream wedding planner. She is the best of the best. She is one of the most organized, creative, and genuine people I have ever met. She made the entire process of planning our wedding 10x better and easier. And on the actual wedding day, she was absolutely perfect!
Our daughter and new son’s wedding was perfect! That was only possible with the amazing help and guidance of Erica Thimsen of Helping Hand Parties & Wedding. A rating of 5.0 is not high enough for the level of support she provided us! Erica is so professional, kind, thorough and easy to work with. She has a sweet laugh and gentle style, but there was no doubt that she was in control and invested in making sure that the wedding was exactly what we wanted. Planning a wedding is hard enough, but we live in Atlanta and were planning a wedding in Huntsville. Erica listened and really understood our vision, which at times was not very clear to us. She knows everyone in Huntsville, recommended top vendors, and made it possible for us to put together the A team of people who made the vision a reality. She used a planning process that ensured that we discussed and planned every aspect of the wedding, and so that nothing would fall through the cracks. Prior to the wedding she sent checklists every few months, breaking down what needed to be done into manageable chunks. She was always available to answer questions, make wonderful suggestions and help us think through details we didn’t even know we needed to think about. No detail was too small to escape her attention and she was on top of everything. My highest praise for Erica, is that on the weekend of the wedding we were all able to relax, have fun and really enjoy the celebration. We knew Erica was in charge and she would be sure everything was perfect. And it was!
Erica and her team are the BEST!! There are people that might tell you "Oh, you don't need a wedding director/planner”, but I knew planning our Daughter's wedding and the dream that she had for her day you needed help to make it a reality. I'm so glad we found Erica!! Erica helped us every step of the way, with EVERYTHING!! All the awards that you see that she has received is so deserving!! So, if you need a director/planner, Erica with Helping Hands Parties is the BEST of the BEST!!